How to write a bill of sale that protects both parties

A bill of sale transfers ownership of personal property from seller to buyer. It records who sold what, to whom, for how much, and when.

For vehicles and high-value items, it is often required for DMV registration, title transfer, or tax records.

Include full legal names, addresses, phone numbers, and driver's license or ID numbers where required by your state DMV.

For businesses, use the entity name and authorized signatory.

Describe the item in detail — for vehicles: year, make, model, VIN, odometer reading, and color. For equipment: serial number, model, and condition.

State the purchase price and payment method (cash, check, financed). Note any trade-in separately.

Private party sales often use 'as-is, where-is' language, meaning the buyer accepts the item in current condition.

If you offer any warranty, spell it out in writing. Verbal promises are difficult to enforce.

Both parties should sign and date the document. Each keeps a copy for records and DMV submission.

AgreementKit lets you generate a professional bill of sale with live preview before download.

AgreementKit templates are for informational purposes only and do not constitute legal advice. Laws vary by state, province, and country — consult a qualified attorney before signing any lease or bill of sale.